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The World Anti-Doping Agency (WADA) is calling on interested cities to bid for the hosting of the 4th World Conference on Doping in Sport, which WADA plans to organize in late 2013.
This conference will be the culmination of the next review of the World Anti-Doping Code that WADA will launch in 2012. The review will be based on the model of the Code review process conducted in 2006-2007, leading to the 3rd World Conference on Doping in Sport held in Madrid, Spain, in November 2007.
The 4th World Conference on Doping in Sport will also include the election of WADA’s next President and Vice President.
WADA encourages all stakeholders to explore potential bids within their respective regions.
The deadline for proposals is August 27, 2010. The host city will be selected by WADA’s Foundation Board at its November 21, 2010 meeting.
In completing an expression of interest to host the conference, cities/countries are required to provide details in relation to the following aspects:
1) Conference facilities with sufficient seating for at least 2,500-3,000 attendees
(approximately 40% delegates; 50% observers and 10% media);
2) UN style conference set-up with delegates having access to fixed microphones for intervention purposes;
3) Appropriate infrastructure within the Conference facilities for expected large numbers of the world media including video-conference facility to follow the conference;
4) Provision of a Conference Secretariat/Organizer to attend to the preparation and running of the Conference, including a bi-lingual Conference web site, online registration, hotel reservation and accreditation system etc. (English and French);
5) The provision of translators and relevant technical equipment to ensure the international community is properly serviced (approximately six different languages including Arabic, Chinese, English, French, Russian and Spanish);
6) Appropriate facilities to cater for participants’ lunch and breaks (hot meal/buffet) the during conference;
7) Office facilities for WADA and breakout rooms for workshops;
8) Facilities to host WADA’s Executive Committee and Foundation Board meetings (with appropriate technical infrastructure);
9) Appropriate security measures to cater for the expected attendees, including high ranking governmental and sports officials;
10) Proper and complete hotel accommodation with a series of alternative standards for the expected attendees;
11) Full and appropriate transport and travel facilities (air in particular) to enable
international connections;
12) Appropriate ground transfer arrangements for those arriving by air and transfer to conference facilities from the hotel accommodation;
13) Endorsement from relevant authorities, including city, country and National Olympic Committee; and
14) A statement of the financial commitment to support the Conference.
*WADA does not wish for Conference fees to be charged to participants. Individuals will cover the costs of their own air travel and accommodation, as well as meals outside of the official program, however all other costs should be met by the hosts. Appropriate sponsorships are possible, however will require pre-approval by WADA so that there is no conflict with WADA’s mandate and/or stakeholders.
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